Search Southampton White Pages
Southampton white pages records are kept by the Town Clerk and Suffolk County offices. The Town of Southampton covers a large stretch of eastern Long Island in Suffolk County, with a population around 70,000. Public records available for search include birth and death certificates, marriage licenses, property deeds, voter registrations, and court case files. The Southampton Town Clerk handles local vital records and Freedom of Information Law requests, while the Suffolk County Clerk manages court filings, land records, and other county-level documents. You can search many of these online through county and state portals, or visit the Town Clerk's office on Hampton Road for in-person help.
Southampton Overview
Southampton White Pages at the Town Clerk
The Southampton Town Clerk is the main local office for white pages records. Located at 116 Hampton Road, Southampton, NY 11968, the clerk handles birth certificates, death certificates, marriage licenses, and various town permits. Staff also process FOIL requests for town-held records and maintain meeting minutes from the Town Board.
Vital records at the Town Clerk are among the most useful for white pages searches. Birth records list the child's name, parents' names, and address at the time of birth. Death records show the person's full name, last address, and date of death. Marriage license records include both parties' names and addresses. You can get certified copies by visiting the office in person or by mail. Fees for certified copies are set by state law.
| Office | Southampton Town Clerk |
|---|---|
| Address | 116 Hampton Road Southampton, NY 11968 |
| Phone | (631) 287-5710 |
| Hours | Monday through Friday, 8:30 AM to 4:00 PM |
The Town Clerk also keeps records on business certificates, dog licenses, and other local filings. Business certificate records, also known as DBA filings, show the legal name of a business owner and their address. These are public records. If someone runs a business in Southampton under a trade name, the filing will be on record at the Town Clerk's office. This can help with white pages lookups when you know someone's business but not their personal details.
Suffolk County Records for Southampton White Pages
Suffolk County handles most court records and land filings that cover Southampton. The Suffolk County Clerk's Office has an online records portal at suffolkcountyny.gov where you can search property records, court case indexes, and other county-level documents. The system is free to use and covers records going back several decades.
Property records are especially useful for Southampton white pages searches. The East End of Long Island has a very active real estate market, so there are a lot of property transactions on file. Each deed, mortgage, or lien filing lists the names of the parties and their addresses. If you are trying to find out who owns a particular property in Southampton, or if you want to trace someone's address history, the Suffolk County Clerk's online system is the place to start.
The Suffolk County Clerk also handles court case records. Civil case index files show party names, case types, and filing dates. You can search by name to see if someone has been involved in a lawsuit in Suffolk County. For criminal cases, the court system's eCourts portal at nycourts.gov/ecourts covers cases from the 2nd Judicial District, which includes Suffolk County.
Voter registration records offer another quick way to find someone in Southampton. The state's voter lookup tool at voterlookup.elections.ny.gov lets you search by name. Results show the person's address, party enrollment, and voter status. Since Southampton has many seasonal residents, voter registration can help determine if someone claims the town as their primary home.
The Suffolk County Clerk's Office maintains an online records portal at suffolkcountyny.gov for court and property record searches covering Southampton.
This system provides access to court case indexes, property filings, and other public records for all of Suffolk County, including the Town of Southampton.
Public Records and FOIL Access in Southampton
New York's Freedom of Information Law gives you the right to request government records from the Town of Southampton or any other public agency. FOIL is found in Public Officers Law sections 84 through 90. You do not need to state a reason for your request. The agency has five business days to respond. If more time is needed, they can take up to 20 additional business days.
FOIL requests can help you get Southampton white pages records that are not available online. Paper copies cost $0.25 per page under the law. Electronic records are usually free. You can send requests to the Southampton Town Clerk for town records, or to the Suffolk County Clerk for county files. Town Board meeting minutes, building permit records, code enforcement files, and assessment data are all fair game for FOIL requests.
The state's open government site at opengovernment.ny.gov has step-by-step guidance on filing FOIL requests. It also explains what to do if your request is denied. The Committee on Open Government oversees FOIL compliance across the state and can provide advice on whether a specific record should be available to the public. Their help is free.
Southampton Court Records for White Pages Research
Southampton has a Town Justice Court that handles traffic cases, small claims, and misdemeanors. More serious civil and criminal matters go to the Suffolk County courts in Riverhead. The Suffolk County Supreme Court and County Court deal with major lawsuits, felonies, and family court cases. All of these courts create records that include party names and addresses.
The state court system's eCourts portal lets you search case records online. You can look up cases by name and see filing dates, case types, and status updates. Not all details are available online, but you get enough to know whether a record exists. For the full case file, you would need to visit the court or request copies from the clerk.
Suffolk County Surrogate's Court in Riverhead holds probate records for Southampton. Wills, estate proceedings, and guardianship filings are all public records here. These files often list family members along with their addresses, making them a useful source for white pages research. If you are trying to find relatives of a deceased person who lived in Southampton, the Surrogate's Court records may have the information you need.
Family Court records in Suffolk County have some restrictions. Under Judiciary Law section 255, certain family court filings are sealed or limited in what can be released. Basic case information may be available, but details involving minors are generally not open to the public. Call the Suffolk County Family Court to ask what records you can access for a specific case.
More Southampton White Pages Resources
Property tax records provide another way to search for people in Southampton. The Town Assessor maintains rolls that show property owner names and mailing addresses for every parcel in town. Because Southampton includes high-value waterfront properties and the well-known Hamptons villages, property records here are extensive. The Suffolk County Real Property Tax Service also has tax data available for the entire county.
The Suffolk County Board of Elections maintains voter registration files for Southampton residents. These public records include names, addresses, party enrollment, and a history of which elections each person voted in. Bulk voter data requests go through the state Board of Elections, but you can do single lookups online or at the county office. For seasonal areas like Southampton, voter records can help you tell whether someone is a full-time resident or registers elsewhere.
Legal help is available from several organizations if you need assistance with records access or other civil matters. Nassau/Suffolk Law Services serves low-income residents on Long Island. The Suffolk County Bar Association runs a lawyer referral service that can connect you with an attorney who handles records issues or government transparency cases. The East End has its own legal aid resources as well.
Note: Fees and office hours may change. Call the office or check their website before visiting to confirm the latest details on costs and availability.
Suffolk County White Pages
Southampton is in Suffolk County, and the county clerk's office in Riverhead handles court records, land filings, and other county-level documents. For a full look at all white pages resources across the county, visit the Suffolk County page.
Nearby Cities
These towns are near Southampton on Long Island. Each has its own town clerk and local records offices.